Which record keeping activities are required under the EAR regulations?

Maintaining notes and correspondence is crucial under the Export Administration Regulations (EAR) because these records provide essential documentation regarding export transactions, decision-making processes, and compliance with licensing requirements. This includes correspondence related to export control, which helps establish the exporter's understanding of relevant laws and regulations, as well as the rationale for export actions taken. Keeping comprehensive records supports audits and investigations, demonstrating due diligence and adherence to compliance protocols.

The other definitions of record-keeping activities are more limited in scope. For instance, keeping inventory logs is important but does not encompass the full range of records needed for thorough compliance. Retaining shipping documents, while essential, is just one aspect of record-keeping and also does not cover the broader communications that can clarify and guide compliance efforts. Filing tax returns is generally related to financial reporting rather than export control compliance specifically, making it less relevant in the context of the EAR’s requirements.